Home / Tech / 10 of the Best Apps to Scan and Manage Receipts

10 of the Best Apps to Scan and Manage Receipts

Whether you own your own business or you’re just trying to track expenses as part of your job, the following 10 apps will help you scan, track, and manage your receipts.

The best apps for scanning and managing receipts include:

  • Expensify
  • Smart Receipts
  • Receipts by Wave for Business
  • ABUKAI Expenses
  • Genius Scanner
  • Clear Scanner
  • Tiny Scanner
  • Office Lens
  • Fitfin Budget App
  • Zoho

The criteria used to choose the best receipt scanning apps
included ease-of-use, quality of scans, OCR functionality, and user reviews.

1. Expensify

Expensify is included on most lists of apps to scan and manage
receipts, and that’s for good reason. It’s an award-winning app that does just
about everything you’d need in such an app.

Expensify lets you snap a picture of the receipt, and it
will process the receipt photo to pull out all the important details.

The value this app offers above others is that it saves time
when you’re trying to save receipts. This is critical when you’re traveling and
don’t have a lot of time to deal with them. The ability to snap a photo and run
is critical.

A few of the best features of Expensify includes:

  • Includes a feature to track mileage
  • Integrated with your phone’s GPS sensor
  • Import credit card transactions
  • Integrates with accounting software like
    QuickBooks or NetSuite

Download Expensify: For Android, For iOS

2. Smart Receipts

Smart Receipts is another receipt focused app that makes
capturing and organizing your receipts very simple.

It essentially makes your mobile phone a receipt scanner in
your pocket. On top of that, it’ll save you time when you want to generate an
expense report, and even lets you track more mileage while you’re traveling for
business.

It basically helps you track everything that takes time to
track when you’re traveling for your job.

The best features of Smart Receipts include:

  • Customize PDF, CSV, or ZIP format reports you
    can export
  • Free and open-source
  • Take receipt photos or import from your photo
    gallery
  • Tag receipts you’ve captured with metadata to
    help you find them later
  • Track your mileage during travel
  • Sync your receipts and reports with Google Drive
  • Has an OCR feature to recognize text from your
    scans

Download Smart Receipts: For Android, For iOS

3. Receipts by Wave

Another app focused primarily on saving and managing your
receipts is Receipts by Wave. This app is especially easy to use, and syncs
with your free Wave account for cloud storage of all those receipts.

The nice thing about this is that it doesn’t matter if you
lose your phone, you’ll always have access to your important travel records via
the web.

Some of the key features of Receipts by Wave include:

  • One of the best OCR text recognitions of any
    receipt scanning app
  • Wave’s cloud-based accounting software lets you
    incorporate receipts into reports
  • Scan multiple receipts (up to 10) all at once.
  • You don’t have to be online to scan and save
    receipts
  • Edit notes to go with scanned receipts

Download Receipts by Wave: For Android, For iOS

4. ABUKAI Expenses

Abukai is a surprisingly simple app that has one main
purpose, and that is to manage all your expenses without much effort.

Saving your receipts is literally a two-step process with
this app. You just take a picture of the receipt or invoice while traveling and
submit the receipt to save it to your phone. The app processes the receipt to
the expense report you’ve set up, which you can send to your email or any other
email address.

The app has received numerous awards from big names like
Nasdaq and PC Magazine. Most of the praise comes from the way Abukai automates
report-generation for you. Reports can be exported in either Excel or PDF
format.

The free version includes 12 expense reports a year, which
means if you only need it to send a single report a month, you won’t have to
spend a dime.

Download Abukai: For Android, For iOS

5. Genius Scan

It isn’t just receipt-scanning apps that’ll do the trick
when it comes to scanning and managing your receipts. If you think about it,
all you really need is an effective scanning app to do the job.

Genius Scan is one of the perfect apps for this. If you’re
looking for the simplest app for scanning and storing your receipts while you
travel, this is it. The app lets you export those scans to any of your cloud
storage accounts via JPEG or PDF.

It integrates with Box, Dropbox, Evernote, and more.

Features of this impressive document scanning app include:

  • Document detection and perspective fixing
  • Scan several receipts at once.
  • High-quality scans
  • Tag receipts to make finding them much easier
  • All receipts are immediately stored on the phone
    for best security

Download Genius Scan: For Android, For iOS

6. Clear Scanner

Clear Scanner is one of those scanner apps that make a
perfect receipt manager. That’s especially true with Clear Scanner because of
the built-in OCR capability so that text from your receipts are recognized and
imported as well.

You can use Clear Scanner while you’re traveling to quickly
capture receipts and save them as PDF documents or JPEG format that you can
attach to your expense reports.

The app automatically detects the corners of the receipt so
you’re only saving the receipt itself and nothing else, which can save space in
your mobile device. You can also edit the photo before saving it to your
device.

The app also syncs with Dropbox, OneDrive, Google Drive,
Evernote, and other cloud services so you can access your receipts from anywhere.

Download Clear Scanner: For Android, For iOS

7. Tiny Scanner

If simple is what you’re looking for, then you need look no
further than Tiny Scanner. It essentially turns your mobile phone into a
portable document scanner. It’s also lightweight, so it takes up hardly any
storage in your device. It saves all receipts (or other documents) as an image
or a PDF document.

Because it’s so lightweight, it’s also lightning fast.

Even though it’s just a document scanner, it’s also a great
way to organize receipts because it includes the ability to sort those scans
into multiple folders. You can share the scans via email, to any cloud accounts
like Dropbox, Evernote, or Google Drive, or even over Wi-Fi directly to your
computer.

If the most important feature of a receipt scanner
is lightweight and speed, then this is the app for you.

Download Tiny Scanner: For Android, For iOS

8. Office Lens

Office Lens is a mobile app offered for free from Microsoft.
It’s a document scanner but is especially suited for receipt scanning.

The scanning part works exceptionally well, since Office
Lens automatically trims and enhances the document so the text on it is easy to
read. You can then export the scans to any Office app like Word or PowerPoint,
of you can just send the PDF to your email or your OneDrive account.

The nice thing about using the app like Office Lens is that
it isn’t just for receipts. You can use it to scan and store any document and
use those scans in the many other apps that it integrates with.

It doesn’t only help you scan and manage your receipts, but
it’ll let you be much more productive with all the paper documents you deal
with. 

Download Office Lens: For Android, For iOS

9. Fitfin Budget App

When most people think of receipt scanning apps, they think
about business and travel expenses. But the truth is one of the most common
uses for receipt scanning is family budget planning.

One of the easiest ways to keep a budget is tracking
expenses. And the easiest way to capture every expense is by storing every
receipt from each purchase you make. This makes it easy to remember ever
expense you’ve had when you’re updating your budget.

Fitfin is made specifically for this purpose. You can add
budget folders to the app, and capture receipts that apply specifically to that
area of your budget.

The great thing about using this app for receipt scanning is
that it has the bonus of helping you create and keep to your budget.

Download Fitfin: For Android, For iOS

10. Zoho

No list of receipt scanner apps would be complete without
Zoho. Zoho is well known for offering cloud-based office apps like Email,
Calendar, and more. But what many people don’t realize is that Zoho also offers
a fantastic receipt-scanning mobile app.

This app offers access to all those Office apps. But most
importantly, when you tap on Expense,
you can quickly upload receipts by taking a snapshot of the receipt.

The Zoho app will perform OCR scanning on the receipt and
fill out all the details into the expense form for you. This saves a lot of
time, and it lets you quickly apply those details to your expense tracking
records. 

Zoho is a highly functional app beyond the receipt scanning
feature, making it an easy choice if you want access to the full suite of Zoho
products.

Download Zoho: For Android, For iOS

Using Receipt Scanning Apps

The ability to turn your receipts from paper to a digital
format can make your expense tracking much simpler. And with most apps offering
the feature to even automate sending those receipts to expense reports could
make your business travel effortless.

Choosing the right receipt scanning app really depends on
when you need to scan apps and how you need to use them. Try out a few of these
apps and see for yourself which one is right for you.