Attested copy of documents should be kept in offices when original should be given to authority

 Kochi, 14 March, Sreeparvathy K.: Kerala State Information Commission gave the order that the attested photocopy of the official documents should be kept in offices in cases where original certificates are given to the Court.

According to the Commission’s order, if the original documents are to be provided to court or other investigating officials, and later if someone asks for the document under RIT, the officials cannot state the loss of file and in that case it is punishable. The commission also decided to refer to Government that strict actions are to be taken against such officials who fail to keep xeroxed files.

Attested copy of documents should be kept in offices when original should be given to authority

attested copy

State Information Commissioner MN Gunavardhan gave the order while taking disciplinary action against Joint Chemical Examiner related with Sr. Abhaya case. Information regarding the Toxicological analysis report of Sr Abhaya was sought by Jomon Puthenpurackal under RIT. Joint Chemical examiner stated that the CBI officials had the chemical report and thus stated that document is not available since no photocopy of the document was available. Chemical Examiner K Muraleedharan was fined Rs 10,000 by Information Commission as per the petition filed by Jomon.

The commission pointed out that it is irresponsible to not filing documents; many petitioners are getting the reply that the documents are unavailable. This is a warning to all those officials, the commission report stated.