How to change your Microsoft Outlook theme to stylize your inbox or improve visibility

Microsoft Outlook email app android

  • You can easily change your Outlook theme in your account settings while logged in through a browser.
  • On Outlook.com, you can browse and choose from a collection of themes, while the Outlook for Windows desktop app only allows you to select from four options. 
  • If you use Outlook on Mac, there is no way to change your theme but you can put it into Dark Mode. 
  • Visit Business Insider’s Tech Reference library for more stories.

Microsoft Outlook has many different features that benefit its users and their workplaces. While Outlook is a preferred choice of an email client for many businesses, its workplace-focused user interface can feel tedious. 

While themes can be purely cosmetic preferences, they can also help create higher contrast, easing eye strain and improving visibility while navigating your inbox. Luckily, users have options for their inbox theme, though the quantity is tied directly to which operating system you’re using and whether you’re on the browser site.

If you’re looking to personalize your inbox and make the whole experience more “you,” or want an inbox experience that’s easier on the eyes, you can change your Outlook theme through your account settings.

Here’s how to do it. 

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How to change your inbox theme on Outlook.com

1. With your Outlook inbox open, click on the gear icon in the upper right corner of your screen. 

How to change Outlook theme 1

2. Select a theme from the “Featured” list. 

3. If you don’t see anything you like, click on “View all” to see all of the library’s themes.

How to change Outlook theme 2

4. Choose the theme you want, then click “Save” to confirm your choice. 

How to change Outlook theme 3

How to set your inbox theme to dark mode in Outlook on a Mac

1. Click the Apple icon in the upper left corner. 

2. Select “System Preferences.” 

Dark Mode in Outlook 1

3. Pick “General.” 

4. Choose either “Dark” or “Auto” mode for your computer.

Dark Mode in Outlook 2

5. Launch the Outlook Macbook app. 

6. Select “Outlook” from the top menu bar. 

7. Choose “Preferences” from the dropdown menu. 

8. Click “General.” 

Dark Mode in Outlook 3

9. Under “Personalize,” make sure the “Turn off Dark Mode” box isn’t selected. If it is, uncheck it. 

Dark Mode in Outlook 4

How to change your inbox theme in Outlook on Windows

1. Open your Outlook desktop app. 

2. Click “File.” 

3. Select “Options” from the left blue column. 

How to change Outlook theme in Windows 2

4. Under the “Personalize your copy of Microsoft Office” section, click the “Office Theme” dropdown menu. 

How to change Outlook theme in Windows 3

5. Choose one of the four options from the dropdown. 

How to change Outlook theme in Windows 4

6. Click “OK.” 

Related coverage from Tech Reference:

  • How to export contacts from Outlook to backup your contact information, or add it to other programs

  • How to change the default font in Microsoft Outlook from ‘Calibri’ to one you prefer more

  • How to schedule an email in Microsoft Outlook on your PC or Mac computer

  • How to turn off Microsoft Outlook desktop notifications and reduce distractions while working

  • How to change your time zone in Outlook to correspond to local time

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