How to send a Zoom invite in 4 different ways, to set up group meetings with colleagues or classmates

zoom meeting computer

  • You can easily send a Zoom invite to add colleagues or classmates to current and future conference calls.
  • The process to add contacts or send invites via email or phone number on Zoom looks a bit different depending on if you choose to do so on your phone, tablet, or computer.
  • Here’s how to send invites and add participants on both types of devices.
  • Visit Business Insider’s homepage for more stories.

Once you set up a Zoom account, it’s easy to send a meeting invite for colleagues or classmates to join your conference call.

Zoom allows you to send invites via email, contact, or phone number. 

The process looks a bit different whether you choose to do so on the mobile app or your desktop. 

Additionally, you can schedule a Zoom invitation for a future time and date as opposed to starting a new meeting and add participants to the current call.

The process to navigate sending invites on either app version varies. Here’s how to use both. 

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How to send a Zoom invitation on your mobile device

Both individual and team meetings can be booked in advance by inviting participants to future Zoom events.

1. In the mobile app on your iPhone, iPad, or Android, tap the “Schedule” option on the “Meet & Chat” homepage tab.

How to send a Zoom invite

2. This will open a form to create your new meeting. Enter the date and time and fix any other details that may pertain to your conference, such as its duration and whether or not it will be a recurring event. Tap “Done” when everything is complete.

How to send a Zoom invite

3. This will open another form where you can add invitees at this time. Tap the appropriate spot to add contacts. A pop-up may appear asking you to give “Zoom” access to your contacts. Tap “OK” to give approval. Tap “Done” to finish creating the event.

How to send a Zoom invite

4. The best and easiest method for adding invitees is after you’ve tapped “Done” to finish scheduling the meeting. Tap the second “Meetings” tab, where you’ll find the event you just created. Tap to send invites.

How to send a Zoom invite

5. Tap “Add Invitees.” This will open a pop-up menu where you can choose to send the invitation link via email or message. You can also copy the invitation link  to your clipboard to paste anywhere.

How to send a Zoom invite

6. Sending an invite via email will open a new draft in your preferred app. Add any email contact to send the invitation to.

How to send a Zoom invite

7. Sending an invite via message will open a new text. Enter a contact name or time a new phone number.

How to send a Zoom invite

How to send a Zoom invitation on your computer 

1. In the desktop app on your Mac or PC, click the “Meetings” tab at the top of the screen. Click the small plus symbol to begin scheduling a new meeting.

How to send a Zoom invite

2. Enter all of your meeting details, including the name, date, and time. Click the blue “Schedule” button to create the meeting.

How to send a Zoom invite

3. Once the meeting has been created you can view the invitation and copy and paste the link in an email, message, or on social media.

How to send a Zoom invite

4. To access your account details, click “My Account” on the Zoom homepage.

How to send a Zoom invite

5. Click “Schedule a Meeting” at the top and fill out the form. Scroll to the bottom and click “Save” once all the details are complete.

How to send a Zoom invite

6. Once the event has been scheduled, click “Copy the Invitation.” This will open a pop-up where you can view the invite. Click the blue “Copy Meeting Invitation” button to copy the link to send to colleagues or classmates.

How to send a Zoom invite

How to immediately start a Zoom meeting and send an invite on your mobile device

In addition to scheduling meetings, you can invite contacts to current calls. 

This process may even be easier, as you don’t have to complete the entire process of sending a formal Zoom invitation link in advance. 

However, this process may not work well for organizing large team check-ins, and therefore should be reserved for quick calls.

1. In the mobile app, tap “New Meeting” on the “Meet & Chat” homepage.

How to send a Zoom invite

2. Tap the blue “Start a Meeting” option.  This will open a video screen with only your account on the call. Tap “Participants” at the bottom.

How to send a Zoom invite

3. Tap “Invite” at the bottom. 

How to send a Zoom invite

4. This will open a pop-up to send an invite link via email or message. You will also have the option to invite contacts or copy the URL to the live call.

How to send a Zoom invite

5. Select contacts from your Zoom contacts list.

How to send a Zoom invite

How to immediately start a Zoom meeting and send an invite on your computer

1. On the desktop app, click the same orange “New Meeting” option on the homepage.

How to send a Zoom invite

2. Click “Manage Participants” at the bottom of the live call.

3. Click “Invite Others.”

How to send a Zoom invite

4. This will open a pop-up. The first tab at the top will give you the option to invite contacts. Search for a specific name or select one from the list.

How to send a Zoom invite

5. You can also send an invitation via email. Select how you’d like to send an invite to open a new draft. You’ll also find the option to copy the invitation link here. Once your colleague or classmate receives the invite, they can join your live call. 

How to send a Zoom invite

 

Related coverage from How To Do Everything: Tech:

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  • How to add Zoom to your Google Calendar by installing an add-on

  • ‘What is a Zoom Room?’: Zoom’s virtual meeting room service, explained

  • ‘Where does Zoom save recordings?’: How to find your Zoom meeting recordings in 2 ways

  • How to use Google Hangouts on your iPhone to start calls and messages, including group conversations

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