Are you wondering what is transcription and why your business might need transcription services? In simple terms, transcription services are used by businesses that need to convert a video or audio file into a text-based file. Transcription is the process of taking the spoken words of the file and producing them in the form of written words.
With technological advancements and the Internet, the transcription service industry is growing rapidly. There are thousands of oral/verbal files that people want to have documented. In fact, audio transcription is becoming an essential part of business organizations that requires a precise textual account of verbal information. Before we look at the reasons to utilize transcription services, let’s first understand how it works.
How Do Transcription Services work?
Transcription services are performed by skilled individuals who can focus on details. There is a software program that is designed to play audio and video files. The professional, known as transcriptionist typically uses a foot pedal which is attached to this software. The transcriptionist makes use of the foot pedal to pause and start the recording to transcribe the content. The system is designed to work in a way that allows transcriptionist to rewind and fast forward through the file.
Why Businesses Need Transcription?
Businesses need to maintain detailed written records of their communications for various reasons. As a business owner or manager, you simply can’t memorize every point discussed in a meeting, seminars, conferences, interviews, and brainstorming sessions. It is also not feasible to appoint staff specifically to take down notes or type out proceedings. Therefore, the best option for these businesses is seeking the services of an expert transcription service provider. Companies all around the world use transcription for creating a textual archive of audio or video recordings of meetings, conferences or any other business interaction. At present, transcription services are utilized by industries such as healthcare, law, media, and NGOs.
It has multiple benefits and is becoming a vital part of many organizations. Audio and video transcription is necessary for legal purposes. Businesses often need written documents at the legal proceedings or during business meetings. The clearly written texts or manuscripts can help businesses in winning any legal dispute by presenting a text document as evidence. Moreover, transcription makes the information easily accessible and manageable. Audio or video files need compatible equipment to play the sound. But when you convert it into text, anyone, at any time can read the information quickly. Written documents can be presented as strong proof because audio files are often unclear and considered weaker proof.
Another reason for using transcription services is to enhance your SEO efforts. As you might know, the search engines cannot access the contents of audio files on websites. This means for boosting your SEO rankings, the audio needs to be converted into text. When this text is uploaded on your website, the search engines can easily index it which results in improving your website’s ranking. Furthermore, the transcription text document can be converted into various formats like PDF while maintaining the privacy and confidentiality of the contents.